Appointment Booking with Zoom, PayPal & Unlimited Staff – BookWellNow

BookWellNow is a free WordPress appointment booking plugin and appointment scheduler with a booking calendar, unlimited staff, staff shifts and holidays, a customer panel, Zoom Meeting, and PayPal Checkout — so your clients can schedule and pay online without phone calls or email back-and-forth. BookWellNow is a complete booking plugin and scheduling system for WordPress — with unlimited staff, flexible service management, an appointment calendar, and PayPal payment gateway support built in. Free Features

• Free Zoom Meeting
• Overnight booking supported
• Free Unlimited Staff Members
• Free Unlimited Services
• Free PayPal Payment Gateway
• Free Staff Shift Management
• Free Staff Holiday Management
• Free Customer Panel
• Free Customer Appointment Cancellation
• Lightweight & Very Fast Loading
• Online Appointment Scheduling
• Booking Calendar Management
• Mobile-Friendly Booking Experience

Pro Features Everything in Free, plus:

• Google Calendar (two-way sync)
• Google Meet
• Custom Fields
• Buffer Time
• Reschedule Appointment
• Schedule Notification
• WooCommerce Payment Gateways
• Service Extras & Rules

Upgrade to BookWellNow Pro for advanced scheduling, payments, and calendar integrations. It helps businesses automate their booking process, manage staff schedules, and accept online appointments with a powerful calendar-based booking system. Add as many staff members as you need, assign services and shifts, and let customers pay online with PayPal Checkout (sandbox and live) or offline/manual payment. Whether you need a booking plugin, reservation system, appointment calendar, or appointment management system, BookWellNow gives you everything in one place — from staff scheduling and availability control to secure online payments and automated notifications. Easy to use See how quickly you can set up BookWellNow and start accepting online appointments: [youtube https://www.youtube.com/watch?v=0BYcMaXaDe4] Shortcodes Generate shortcodes from Book Well Now → Shortcode Generator, or paste them into any page or post. Booking Form Popup Button [bookwell_booking_button] Place a book button on service pages, staff pages, landing pages, or sidebars. Clicking it opens the booking popup. You do not need [bookwell_booking] on the same page.

• Service detail page — pass service_id so that service is pre-selected.
• Staff detail page — pass staff_id to show only that staff member’s services.
• Date & time faster — pass both service_id and staff_id to pre-select service and staff.
• Button text / style — use label and optional class.

Examples: [bookwell_booking_button label="Book Now"] [bookwell_booking_button service_id="2" label="Book this service"] [bookwell_booking_button staff_id="1" label="Book with this staff"] [bookwell_booking_button service_id="2" staff_id="1" label="Book appointment"] Booking Form [bookwell_booking] Displays the main booking form. Choose Small Booking Wizard or Service List with Popup in Settings → Appearance (or Shortcode Generator). Optional attributes: staff_id, service_id Examples: [bookwell_booking] [bookwell_booking staff_id="1" service_id="2"] Customer Panel [bookwellnow_customer_panel] Shows the logged-in customer dashboard (appointments, profile, and cancellation). Online booking 24/7 Let your customers book appointments anytime with a modern and easy-to-use online booking system.

• Accept bookings online 24/7
• Eliminate manual scheduling and phone calls
• Avoid back-and-forth emails
• Reduce no-shows with automated notifications

Booking plugin, appointment calendar & reservation system BookWellNow is more than a simple booking form — it is a full booking plugin, appointment calendar, and reservation system for WordPress businesses.

• Appointment booking system
• Calendar booking and availability calendar
• Staff scheduling and time-slot booking
• Reservation system for services and appointments

Key Features Booking Calendar & Availability

• Interactive calendar booking system
• Real-time availability calendar
• Date & time slot selection
• Prevent double bookings

Staff & Service Management

• Unlimited services and bookings
• Staff scheduling and assignment
• Auto-select staff and services
• Multi-service booking system

Advanced Scheduling System

• Custom working hours
• Overnight booking supported
• Shift management system
• Break time configuration
• Holiday & special day management
• Flexible scheduling rules

Booking Experience

• Step-by-step booking wizard
• Service list with popup booking form
• Popup book button shortcode for any page
• Smooth frontend booking form
• Clean and modern UI
• Booking form appearance themes

Customer Panel (Free)

• Dedicated customer account panel in the free version
• Customers can view their appointments
• Customers can cancel appointments from the panel
• Account login, profile, and booking history management

Payments

• Offline / manual payment option
• PayPal Checkout integration (sandbox and live)

Notifications & Automation

• Custom email notifications
• Booking confirmations & updates
• Automated scheduling workflow

Security & Reliability

• Built-in spam protection
• Secure booking system

Translation Ready

• Fully multilingual support

Solve Real Booking Problems BookWellNow helps you:

• Automate appointment scheduling
• Avoid double booking
• Manage staff schedules easily
• Handle bookings without manual work
• Save time and increase productivity
• Provide a better customer booking experience

Who Can Use BookWellNow? BookWellNow is built for any business that depends on appointments, reservations, or scheduling.

• Healthcare & Medical — Doctors, clinics, dentists, therapists, physiotherapists, wellness centers
• Beauty & Salon Booking — Hair salons, spas, barbershops, makeup artists, skincare clinics
• Fitness & Coaching — Gyms, yoga studios, personal trainers, life coaches, fitness centers
• Education & Classes — Tutors, coaching institutes, online classes, training centers
• Professional Services — Consultants, lawyers, accountants, agencies, freelancers
• Local Services — Cleaning services, repair services, electricians, plumbers
• Creative Professionals — Photographers, videographers, designers
• Automotive Services — Car service centers, repair shops, detailing services
• Events & Booking — Event planners, wedding planners, workshops, studios
• Pet Services — Pet grooming, veterinary clinics, pet trainers

Popular Use Cases

• Booking plugin for salon
• Booking system for clinic
• Appointment scheduler for consultants
• Calendar booking for coaches and gyms
• Online booking for photographers and local services
• Reservation system for appointments and services

Why Choose BookWellNow?

• Lightweight and fast booking plugin
• Easy setup and user-friendly interface
• Powerful appointment scheduler and scheduling system
• Works for any industry
• Ideal free alternative to premium booking plugins
• Built for real business workflows

Future Enhancements

• SMS notifications
• Advanced reporting
• Multi-location support

Security and Permissions BookWellNow uses capability checks and nonce validation for admin-side settings and actions. Notification settings are restricted to users with plugin settings permissions and are not intended to be editable by lower-privileged roles.

4.0.2

• Fixed Designing issue.

4.0.1

• Fixed blurry country flag icons on the booking form phone field (live/CDN environments).
• Replaced the intl-tel-input flag sprite with individual country flag images.
• Added assets/css/iti-country-flags.css and per-country PNGs under assets/img/flags/.

4.0.0

• Improved frontend booking form design on mobile and desktop.
• Staff Member step: two-column staff grid on mobile; single staff displays full width.
• Fixed booking form layout and staff card display issues.

3.0.9

• Added overnight staff shifts and special days (extended end/break times up to next day) with frontend +1 day slot labels.
• Added bulk select actions for appointments, services, staff, and customers.
• Dashboard Day Preview service filter now includes disabled services.
• Fixed booking form stretching too tall on large screens by capping form max height.
• Special/Holiday Days: disable End Date days before Start Date and validate end date on save.
• Special/Holiday Days: show Start/End dates using the Default Date Format from Settings → General.

3.0.8

• Fixed RTL Issue.

3.0.7

• Designing bug fixed

3.0.6

• Added Full Width / Half Width setting for Form Fields (admin toolbar + frontend booking layout).
• Adds bw_field_width column on form fields table for fresh installs and upgrades.
• Added Week Starts On setting in Settings → General (default: Monday) for booking and admin calendars.
• Styled settings helper/instruction text consistently
• Locked booking sidebar tabs after a successful booking confirmation.
• Updated translation template and language files.

3.0.3

• Improved Settings sidebar card navigation and Payment Gateways boxed layout.
• Debug log modal: scrollable log data, fixed header, and pagination footer.
• Zoom field notes moved to info-icon tooltips on service and staff drawers.
• Ensures Zoom database columns and Zoom settings, payment debug log table, and Email Notification Debug Log settings on fresh install and plugin update.
• Added free Zoom Meetings integration (Server-to-Server OAuth) under Settings → Integrations.
• Enable Zoom per staff (assign Zoom user) and per service; meetings are created when appointments are booked.
• Start Zoom from admin appointments / calendar drawer; customers can Join Zoom from the customer panel.
• Email notification placeholders: %zoom_join_url%, %zoom_host_url%.
• Added Email Notification Debug Logs under Settings → Debug Log (enable, view, download, clear).

3.0.1

• Added Service List with Popup booking form type (service grid + booking wizard popup).
• Added Booking Form Popup Button shortcode [bookwell_booking_button] to open the same booking popup from any page (optional service_id, staff_id, and label).
• Added Customized Form Options: hide service description and show staff designation.
• Form Type can be chosen in Settings → Appearance and in Shortcode Generator (shared setting).
• Shortcode Generator: hide service filter when Service List with Popup is selected.
• Improved single-service catalog card width on desktop and mobile popup close button.
• Seeds appearance form options (form_type, hide_description, show_staff_designation) on fresh install and plugin update.

3.0.0

• Added free customer panel with login, appointment history, account management, and customer appointment cancellation.
• Added Settings → Customer Panel tab with configurable labels and optional WordPress user creation on booking.
• Improved frontend service list layout on tablet and mobile.
• Service images now generate and store a custom 250×250 medium size URL on upload/save.
• Updated translation template and language files for new strings.

2.0.9

• Service images now generate and store a custom 250×250 medium size URL on upload/save.
• Customer panel database migration: adds bw_wp_user_id column and index on the customers table, seeds default Customer Panel settings, and registers the bookwellnow-customer role on fresh install and plugin update.
• Customer panel uses the same dynamic booking form appearance colors, fonts, and button styling.
• Added Settings → Customer Panel tab with “Create WordPress user upon appointment booking”.
• When enabled, bookings create a WordPress role user and link it to the customer record.

2.0.6

• Added Form Fields admin page to customize booking form customer details (phone, first name, last name, email, note, and terms & conditions) with required, label, placeholder, error message, hide/show, and drag-and-drop order.
• Added dedicated wp_bookwellab_form_fields database table with automatic migration from earlier settings storage and legacy Booking Form Labels.
• Frontend Your Details step now uses saved form field settings for visibility, labels, placeholders, and validation.
• Removed duplicate customer field labels from Settings → Booking Form Labels; use Form Fields for those settings instead.
• Fresh installs seed default form fields on activation; upgrades preserve customized labels from older versions.

2.0.5

• Fixed frontend booking notification emails to match the default appointment status (Approved or Pending), including after PayPal payment confirmation.
• Added public cancel appointment link placeholder (%cancel_appointment_link%) for customer notification emails with a guest-safe cancellation page.

2.0.4

• Added terms & conditions acceptance checkbox on the frontend booking Your Details step with customizable label text and link URL in Booking Form Labels.
• Fixed frontend phone field country flag and dropdown arrow display.
• Updated translation template and language files for new strings.

2.0.3

• Fixed design issues in the admin Add/Edit Appointment drawer (required field markers, label spacing, service dropdown width, customer search display, status and payment layout, and price summary placement).
• Added custom admin menu icon.

2.0.2

• Fixed Designing Issue
• Updated translation template and language files for new strings.

2.0.1

• Fixed default country and dial code storage so United States and Canada (+1) can be selected correctly.
• Added PayPal unsupported currency admin warning and frontend gateway hiding.
• Fixed setup wizard flash of uncompiled Vue templates on first load.
• Updated translation template and language files for new strings.

2.0.0

• Major release with PayPal Checkout, payment debug log, and manually payment method.
• Added 10 booking form appearance themes with live apply and frontend cache refresh.
• Improved PayPal currency validation, stale pending cleanup, and payment security hardening.
• Fixed default country vs dial code selection (US and Canada both use +1).
• Improved frontend staff data privacy and setup wizard load experience.

1.0.2

• Fixed slow Customers admin list loading with large customer counts by paginating customers first and fetching appointment stats only for the current page.
• Improved Appointments admin list pagination.
• Fixed design issues in the front-end booking form.
• Added Day Calendar option.

1.0.1

• Fixed Dashboard Day Preview segment positioning so appointment bars render at the correct timeline slot.
• Fixed Day Preview timeline range calculation to respect staff working hours (for example 9 AM to 5 PM no longer starts at 8 AM unless data requires it).
• Improved admin day preview time parsing to correctly handle 12-hour and 24-hour formats without reversing AM/PM placement.
• Spam-token storage moved to custom table with reusable DB helpers and safe upgrade cleanup.

1.0.0

• Initial public release.