BookWellNow - Appointment Booking

BookWellNow helps you take service bookings on your WordPress site. Customers pick a service, a staff member, and an available time, then confirm. You can collect PayPal Checkout or pay-on-arrival payments, and optionally create a Zoom meeting for the visit. There is no per-staff or per-service limit in the free version. You manage working hours, shifts, holidays, and special days from the WordPress admin. Customers can log in to a panel to view history and cancel when you allow it. | Documentation | Demo | Need Support? | Appointment Booking Demo Themes: 🌟 Yoga Class Appointment 🌟 🌟 Beauty & Spa Salon Booking 🌟 🌟 Healthcoach Booking 🌟 Free Features

• Appointment Booking Popup Button
• Gutenberg blocks (booking form, popup button, customer panel)
• Elementor widgets (booking form, popup button, customer panel)
• Free Zoom Meeting
• Overnight booking supported
• Free Unlimited Staff Members
• Free Unlimited Services
• Free PayPal Payment Gateway
• Free Staff Shift Management
• Free Staff Holiday Management
• Free Customer Panel
• Free Customer Appointment Cancellation
• Duplicate Service & Staff
• Day-based services (duration in days)
• Lightweight & Very Fast Loading
• Online Appointment Scheduling
• Booking Calendar Management
• Single & Multi Day Service
• Mobile-Friendly Booking Experience

Pro Features The free plugin covers the workflow above. BookWellNow Pro adds:

• Google Calendar two-way sync
• Google Meet
• Custom fields
• Buffer time
• Reschedule
• Scheduled notifications
• WooCommerce payment gateways
• Service extras and rules
• Staff Panel
• Stripe Payment Gateway
• Multi-service Booking
• Multiple quantity and maximum capacity support

Getting started

1. Activate the plugin and open Book Well Now in the admin menu.
2. Add at least one service and one staff member, then assign the staff member to the service.
3. Set working hours (and holidays if needed) for that staff member.
4. Add the form with a Gutenberg block, an Elementor widget, or a shortcode (see below).
5. Optionally enable PayPal or Zoom under Settings.

Gutenberg blocks Add BookWellNow from the block inserter. Search for BookWellNow or open the BookWellNow category. You can also use the matching Elementor widgets. BookWellNow Booking Form Shows the booking wizard on the page. In the block sidebar you can optionally pre-select a staff member and a service. BookWellNow Booking Popup Button Places a button that opens the same form in a popup. You do not need the booking form block on the same page. In the block sidebar you can set the label, staff/service filters, alignment, colors, font family, font size, border radius, and hover styles. BookWellNow Customer Panel Shows the logged-in customer area (history, profile, and cancellation). You can place it on the same page as the booking form or popup button. Shortcodes Create shortcodes from Book Well Now → Shortcode Generator, or paste them into a page or post. The Gutenberg blocks and Elementor widgets use the same forms. Form popup button [bookwell_booking_button] Places a button that opens the form in a popup. You do not need [bookwell_booking] on the same page.

• service_id - pre-select a service (useful on a service page)
• staff_id - show only that staff member’s services
• label and class - button text and extra CSS class

Examples: [bookwell_booking_button label="Book Now"] [bookwell_booking_button service_id="2" label="Book this service"] [bookwell_booking_button staff_id="1" label="Book with this staff"] [bookwell_booking_button service_id="2" staff_id="1" label="Book now"] Inline form [bookwell_booking] Shows the form on the page. In Settings → Appearance (or Shortcode Generator) choose Small Booking Wizard or Service List with Popup. Optional attributes: staff_id, service_id [bookwell_booking] [bookwell_booking staff_id="1" service_id="2"] Customer panel [bookwellnow_customer_panel] Shows the logged-in customer area (history, profile, and cancellation). Availability

• Customers see only open dates and time slots
• Overlapping times for the same staff member are blocked
• Working hours, breaks, holidays, and special days control what is offered
• Overnight hours: set start and end across midnight (for example 2:00 PM to 2:00 AM the next day)

Staff and services

• Add as many staff members and services as you need
• Assign services to staff and set duration and price
• Auto-select when only one service or staff member applies

Customer panel

• Customers log in to see upcoming and past visits
• They can cancel when cancellation is enabled
• Optional WordPress user creation when someone books (Settings → Customer Panel)

Payments

• Pay on arrival / manual
• PayPal Checkout (sandbox and live)

Emails

• Confirmation and status update emails
• Placeholders for Zoom join/host links when Zoom is enabled

Types of booking BookWellNow is a timed-visit scheduler. A guest picks a service, a staff member, and an open slot. That same flow covers several kinds of businesses without a separate “booking type” setting. 1:1 appointments Use it for consults, coaching, clinics, tutoring, and client meetings. Each visit is one person, one staff member, and a duration you set on the service. Salon, spa, and beauty Stylists and therapists appear as staff. Customers book the person they want, and overlapping times for that person are blocked. Fitness and wellness Personal training, yoga, massage, and similar sessions work as standard services. Day-based duration is available when a visit should occupy a full day instead of a clock time. On-site and trade work Home visits, repairs, and technician dispatch can be booked as services with staff calendars. Overnight shifts are supported when a working day runs past midnight. Classes, studios, and events Workshops, photo sessions, and studio time can be listed as bookable services. Guests still choose a slot from the staff calendar (class waitlists are not part of the free plugin). Dining and table-style holds A reservation can be a service with a length and a staff/resource calendar. Party-size seating charts are not included; treat each booking as one timed hold. Remote sessions Enable Zoom on a service and staff member when the visit should happen on a video call. Join details can go out in the confirmation email. Who it is for Anyone who sells time: clinics, salons, trainers, tutors, consultants, trades, photographers, auto shops, studios, and pet services. Security and permissions Admin screens use capability checks and nonces. Notification settings are limited to users who can manage plugin settings.

5.0.8

• Fixed the WordPress media picker opening behind the staff and service editors, preventing image selection.
• Fixed the WordPress user dropdown remaining in the top-left corner after saving or closing the staff editor.

5.0.7

• Refined the setup wizard with a more compact premium header, footer, form layout, and step indicator.
• Added polished current, completed, and waiting step states with improved progress connectors.
• Improved responsive behavior and complete RTL support for Arabic layouts, controls, and wizard navigation.
• Remove Placeholder service image
• Auto hide staff step when active one staff

5.0.6

• Replaced remaining heading tags with divs on the frontend booking form and customer panel so theme heading styles do not override the layout.
• Added support for extra Pro payment gateways (including Mollie) on the booking form and in the customer panel.
• Compatibility update aligned with BookWellNow Pro 2.0.8.

5.0.5

• Added Gutenberg blocks: BookWellNow Booking Form, Booking Popup Button, and Customer Panel.
• Added Elementor widgets for the same booking form, popup button, and customer panel.
• Added popup button style options (colors, font family, font size, border radius, hover, and alignment) for Gutenberg, Elementor, and shortcode.
• Fixed Gutenberg inline booking form so clicking a service advances to the next step.
• Fixed customer panel and booking form on the same page so both blocks work, not only the first one added.
• Fixed Gutenberg block editor crash when choosing a button font family.
• Fixed empty Gutenberg staff/service filters being treated as a pre-selected ID.
• Updated translation template and language files for Gutenberg, Elementor, and popup button strings.

5.0.4

• Hide WordPress and third-party admin notices on BookWellNow plugin screens.

5.0.3

• Fixed Database issue
• Hardened table install with safe dbDelta fallback and existence checks before migrations.

5.0.2

• Appointment Expand View Add With Detail Information.
• Fixed Designing issues

5.0.1

• Added Hide Cancel Button setting in Settings → Customer Panel so you can hide appointment cancellation in the customer panel.
• Updated translation template and language files for new strings.

5.0.0

• Added day-based services with duration in days (up to 30 days).
• Added day-service availability so bookings occupy full days with remaining slot capacity.
• Added a full-width Date & Time calendar for day services, showing remaining slots per day.
• Improved Appointments list, calendar, and customer panel so day services show days instead of clock time and minutes.

4.0.10

• Added Light Theme, Light Blue, Light Sage, Light Plum, and Light Teal appearance presets for white websites.
• Improved booking form and customer panel styling for light sidebar themes.
• Improved notification settings Save button placement.
• Fixed translation encoding issues for Arabic, German, and other languages.
• Improved admin design and Pro feature preview fields on Services, Form Fields, and Settings.

4.0.9

• Added Duplicate Service functionality on the Services admin list.
• Added Duplicate Staff functionality on the Staffs admin list.
• Updated translation template and language files for new strings.

4.0.8

• Hardened JSON POST sanitization (sanitize immediately after decode) without changing stored settings on read.

4.0.7

• Improved JSON input sanitization so decoded data is sanitized before save and extensibility hooks.

4.0.5

• Updated plugin description to follow WordPress.org guidelines (clear usage instructions, no keyword stuffing).

4.0.4

• Fixed design issue.

4.0.3

• Added Admin Note row action on the Appointments list.

4.0.2

• Fixed Designing issue.

4.0.1

• Fixed blurry country flag icons on the booking form phone field (live/CDN environments).
• Replaced the intl-tel-input flag sprite with individual country flag images.
• Added assets/css/iti-country-flags.css and per-country PNGs under assets/img/flags/.

4.0.0

• Improved frontend booking form design on mobile and desktop.
• Staff Member step: two-column staff grid on mobile; single staff displays full width.
• Fixed booking form layout and staff card display issues.

3.0.9

• Added overnight staff shifts and special days (extended end/break times up to next day) with frontend +1 day slot labels.
• Added bulk select actions for appointments, services, staff, and customers.
• Dashboard Day Preview service filter now includes disabled services.
• Fixed booking form stretching too tall on large screens by capping form max height.
• Special/Holiday Days: disable End Date days before Start Date and validate end date on save.
• Special/Holiday Days: show Start/End dates using the Default Date Format from Settings → General.

3.0.8

• Fixed RTL Issue.

3.0.7

• Designing bug fixed

3.0.6

• Added Full Width / Half Width setting for Form Fields (admin toolbar + frontend booking layout).
• Adds bw_field_width column on form fields table for fresh installs and upgrades.
• Added Week Starts On setting in Settings → General (default: Monday) for booking and admin calendars.
• Styled settings helper/instruction text consistently
• Locked booking sidebar tabs after a successful booking confirmation.
• Updated translation template and language files.

3.0.3

• Improved Settings sidebar card navigation and Payment Gateways boxed layout.
• Debug log modal: scrollable log data, fixed header, and pagination footer.
• Zoom field notes moved to info-icon tooltips on service and staff drawers.
• Ensures Zoom database columns and Zoom settings, payment debug log table, and Email Notification Debug Log settings on fresh install and plugin update.
• Added free Zoom Meetings integration (Server-to-Server OAuth) under Settings → Integrations.
• Enable Zoom per staff (assign Zoom user) and per service; meetings are created when appointments are booked.
• Start Zoom from admin appointments / calendar drawer; customers can Join Zoom from the customer panel.
• Email notification placeholders: %zoom_join_url%, %zoom_host_url%.
• Added Email Notification Debug Logs under Settings → Debug Log (enable, view, download, clear).

3.0.1

• Added Service List with Popup booking form type (service grid + booking wizard popup).
• Added Booking Form Popup Button shortcode [bookwell_booking_button] to open the same booking popup from any page (optional service_id, staff_id, and label).
• Added Customized Form Options: hide service description and show staff designation.
• Form Type can be chosen in Settings → Appearance and in Shortcode Generator (shared setting).
• Shortcode Generator: hide service filter when Service List with Popup is selected.
• Improved single-service catalog card width on desktop and mobile popup close button.
• Seeds appearance form options (form_type, hide_description, show_staff_designation) on fresh install and plugin update.

3.0.0

• Added free customer panel with login, appointment history, account management, and customer appointment cancellation.
• Added Settings → Customer Panel tab with configurable labels and optional WordPress user creation on booking.
• Improved frontend service list layout on tablet and mobile.
• Service images now generate and store a custom 250×250 medium size URL on upload/save.
• Updated translation template and language files for new strings.

2.0.9

• Service images now generate and store a custom 250×250 medium size URL on upload/save.
• Customer panel database migration: adds bw_wp_user_id column and index on the customers table, seeds default Customer Panel settings, and registers the bookwellnow-customer role on fresh install and plugin update.
• Customer panel uses the same dynamic booking form appearance colors, fonts, and button styling.
• Added Settings → Customer Panel tab with “Create WordPress user upon appointment booking”.
• When enabled, bookings create a WordPress role user and link it to the customer record.

2.0.6

• Added Form Fields admin page to customize booking form customer details (phone, first name, last name, email, note, and terms & conditions) with required, label, placeholder, error message, hide/show, and drag-and-drop order.
• Added dedicated wp_bookwellab_form_fields database table with automatic migration from earlier settings storage and legacy Booking Form Labels.
• Frontend Your Details step now uses saved form field settings for visibility, labels, placeholders, and validation.
• Removed duplicate customer field labels from Settings → Booking Form Labels; use Form Fields for those settings instead.
• Fresh installs seed default form fields on activation; upgrades preserve customized labels from older versions.

2.0.5

• Fixed frontend booking notification emails to match the default appointment status (Approved or Pending), including after PayPal payment confirmation.
• Added public cancel appointment link placeholder (%cancel_appointment_link%) for customer notification emails with a guest-safe cancellation page.

2.0.4

• Added terms & conditions acceptance checkbox on the frontend booking Your Details step with customizable label text and link URL in Booking Form Labels.
• Fixed frontend phone field country flag and dropdown arrow display.
• Updated translation template and language files for new strings.

2.0.3

• Fixed design issues in the admin Add/Edit Appointment drawer (required field markers, label spacing, service dropdown width, customer search display, status and payment layout, and price summary placement).
• Added custom admin menu icon.

2.0.2

• Fixed Designing Issue
• Updated translation template and language files for new strings.

2.0.1

• Fixed default country and dial code storage so United States and Canada (+1) can be selected correctly.
• Added PayPal unsupported currency admin warning and frontend gateway hiding.
• Fixed setup wizard flash of uncompiled Vue templates on first load.
• Updated translation template and language files for new strings.

2.0.0

• Major release with PayPal Checkout, payment debug log, and manually payment method.
• Added 10 booking form appearance themes with live apply and frontend cache refresh.
• Improved PayPal currency validation, stale pending cleanup, and payment security hardening.
• Fixed default country vs dial code selection (US and Canada both use +1).
• Improved frontend staff data privacy and setup wizard load experience.

1.0.2

• Fixed slow Customers admin list loading with large customer counts by paginating customers first and fetching appointment stats only for the current page.
• Improved Appointments admin list pagination.
• Fixed design issues in the front-end booking form.
• Added Day Calendar option.

1.0.1

• Fixed Dashboard Day Preview segment positioning so appointment bars render at the correct timeline slot.
• Fixed Day Preview timeline range calculation to respect staff working hours (for example 9 AM to 5 PM no longer starts at 8 AM unless data requires it).
• Improved admin day preview time parsing to correctly handle 12-hour and 24-hour formats without reversing AM/PM placement.
• Spam-token storage moved to custom table with reusable DB helpers and safe upgrade cleanup.

1.0.0

• Initial public release.