Hello I am here! Video conferences

Bring clients, students, colleagues, family or friends together through a meeting access page on your WordPress site. Hello I am here! connects your visitors to Jitsi video conferences and gives you a simple dashboard for creating and managing meeting access. One page, many meetings Add the "Hello I am here! — Meeting access" block or the [show-meet] shortcode to a page. Reuse that page for different meetings: participants enter the code you share with them to access the corresponding conference. Features

• Instant or scheduled meetings: create a meeting for immediate use or set its start date and time using your WordPress time zone. Before the scheduled start, visitors see a waiting message and countdown; the plugin checks the start time on the server.
• Easy invitations: share an eight-digit meeting code and your access page URL, or generate a QR link for that page.
• Downloadable QR codes: QR images are generated locally and can be downloaded as PNG for invitations or printed materials. Scanning fills in the meeting code without joining automatically.
• Block and shortcode support: use the block editor or place [show-meet] wherever your theme or page builder supports shortcodes.
• Jitsi server choice: select a public server or use your own Jitsi server. Availability and conference features depend on the selected server.
• Meeting administration: browse 50 records per page, filter titles on the current page, check last access, and permanently delete selected records.
• Optional automatic cleanup: keep inactive records for 10, 15, 30 or a custom number of days. Cleanup is disabled by default and preserves future scheduled meetings.
• English, Spanish and Catalan interface: meeting access and administration include translations; the Jitsi language is derived from your WordPress locale.

Get started

1. Create a page with the Meeting access block or [show-meet] shortcode.
2. Open the Hello I am here! menu in your dashboard and create a meeting. Choose an access page if you want a QR code.
3. Share the page URL and meeting code, or the QR link, with your participants.
4. Open the access page and enter the code to join when the meeting is available.

Important information Video conferences run on the selected Jitsi service, not on your WordPress server. Your browser connects to that service when you join. Its availability, access requirements and privacy terms apply; a meeting code is not a substitute for Jitsi authentication or moderation settings. Anyone with a code or QR link can use it, subject to the plugin's scheduled start check. Last access records a lookup through this plugin, not activity inside Jitsi or use of direct Jitsi links. Deleting a record invalidates its plugin code and QR access, but does not delete the external Jitsi room. Automatic cleanup counts from last access, or from creation if the meeting has never been accessed. Custom retention supports 1–36500 days; invalid dates are preserved. Cleanup uses daily WP-Cron, which depends on site traffic, and scans up to 500 records and deletes up to 100 per run. Large backlogs require multiple runs. For reliable scheduling in Docker, an external scheduler can invoke WP-CLI in a container where it is installed: docker exec <wordpress-container> wp cron event run --due-now --path=/var/www/html. Only disable traffic-driven WP-Cron after configuring a working replacement.

Meeting QR codes: choose a published page containing [show-meet] or the Meeting access block when creating a meeting, or use the QR code action in the meeting table. The last selected page is remembered separately for each administrator. QR images are generated locally and can be downloaded as PNG. Scanning prefills the code but does not connect automatically. Anyone with the QR can use that meeting code, subject to its scheduled start. If the page permalink changes, previously printed QR codes require a working redirect. Deleted or unpublished pages must be replaced explicitly.

1. Upload the plugin files to the /wp-content/plugins/hello-i-am-here directory, or install the plugin through the WordPress plugins screen directly.
2. Activate the plugin through the 'Plugins' screen in WordPress
3. Use the 'Hello I am here!' menu item to configure the plugin

5.5

• Included the current plugin version in contact and suggestions submissions.
• Added optional automatic cleanup with configurable retention, last-access tracking and preservation of future scheduled meetings.
• Added meeting pagination with 50 records per page and permanent bulk deletion of selected meetings.
• Separated contact and suggestions and automatic cleanup into dedicated administration pages; kept the contact form open and reused the Ko-fi support widget.
• Refreshed public access nonces and the Jitsi language before meeting lookup to reduce issues with cached pages.
• Replaced frontend Bootstrap styles with isolated plugin styles to reduce theme conflicts.
• Added on-demand search for QR destination pages instead of loading all published pages.
• Throttled database migration retries in administration and removed unused boilerplate and assets.
• Completed Spanish and Catalan translations for meeting management, cleanup, QR page search and access messages.
• Expanded the plugin description, added a short description and updated the screenshot captions.

5.4

• Enforced scheduled meeting start times on the server, with a waiting message and countdown before access is allowed.
• Added last access tracking and a Last access column in the meetings table, with database migration for existing installations.
• Added a dynamic Gutenberg meeting access block while preserving the [show-meet] shortcode.
• Added locally generated meeting QR codes with PNG download, available during creation and from the meetings table.
• Added an access page selector and table column, with the last selected page remembered separately for each administrator.
• Added QR links that prefill the meeting code without connecting automatically, while preserving scheduled access checks.
• Added detailed QR instructions and updated English, Spanish and Catalan translations, including Last access.
• Improved the QR dialog layout, keyboard navigation and initial loading visibility.
• Aligned meeting option checkboxes and highlighted the main meeting creation panel.
• Replaced the combined scheduling field with native date and time selectors and a WordPress time zone notice; removed Flatpickr.
• Excluded local tests from version control and distribution archives generated with wp dist-archive.

5.3

• Added a collapsible contact and suggestions form with optional email and feedback fields.
• Added secure server-side JSON submission with administrator permissions and nonce validation.
• Added a privacy policy link and a seven-day data retention notice.
• Refreshed admin button colors and keyboard focus styles.
• Updated English, Spanish and Catalan translations.

5.2

• Added live title filtering to the created meetings table.
• Updated English, Spanish and Catalan translations and fixed multiline translation matching.
• Added a collapsible, left-aligned Ko-fi donation embed with a compact layout.

5.1

• Hardened administrative AJAX permissions and input validation.
• Added secure eight-digit meeting codes and database uniqueness checks.
• Improved error handling, resource loading and multiple shortcode instances.
• Replaced PayPal donations with a translated Ko-fi widget.

4.0.3

• Servers added.
• Fix syntax error.

4.0.2

• Fix version.

4.0.1

• Fix some (not code) bugs.

4.0

• MODERNIZED: Migrated to Vue 3 (Options API)
• UI: Updated to Bootstrap 5
• SECURITY: Refactored database queries using prepared statements
• PERFORMANCE: Added database indexing for meeting codes
• LIBRARIES: Updated all external libraries (Axios, Flatpickr, Jitsi API)
• Tested compatibility with WordPress 6.4.3

3.0

• FIXED: Meets can be longer than 5 minuts
• Tested compatibility with WordPress 6.2.2

2.2

• Tested compatibility with Wordpress 5.6

2.1

• Translations
• Screenshots updated
• Donate button

2.0

• Divi, Buddypress and others shortcode compatibility
• Removed page title
• Save last used Jitsi server. Good for people that have their own Jitsi servers
• Added translations

1.0

• First version