PurchaseDesk – Purchase Orders, Cost of Goods (COGS) & Suppliers for WooCommerce
| 开发者 | erenlabs |
|---|---|
| 更新时间 | 2026年9月11日 02:46 |
| PHP版本: | 7.4 及以上 |
| WordPress版本: | 7.1 |
| 版权: | GPLv2 or later |
| 版权网址: | 版权信息 |
详情介绍:
- Raise the purchase order. Pick a supplier, search your catalogue by name, SKU or barcode, set quantity and unit cost per line, and send it. Track it through draft → ordered → partially received → received.
- Book the goods in. When the delivery lands, receive against the order — the whole thing or the eleven units that actually turned up. This is the goods received note step — stock receiving proper — and it is the only place stock moves.
- Let the cost follow. The unit cost you received at becomes the product's cost of goods, written where WooCommerce and the established COGS plugins read it — including WooCommerce core's own Cost of Goods Sold field when that feature is on.
- Suppliers — real supplier records with contact person, email, phone, address, lead time and notes.
- Purchase orders — search your catalogue by name, SKU or barcode and add lines in a click; set quantity and unit cost per line; track the order through draft → ordered → partially received → received. Search, filter and sort the order list.
- Goods receipt, in full or a few units at a time — stock is written through WooCommerce's own product API, so every integration, low-stock notice and lookup table stays correct. Receiving the same delivery twice cannot double-count.
- Scan to receive — a barcode scanner is just a fast keyboard. Scan a code and the matching line counts up.
- Stock adjustments — record damage, loss, customer returns, goods sent back to a supplier or a plain correction, each with a reason and a note.
- Product cost the rest of your store can see — cost is written where WooCommerce and the established cost-of-goods plugins read it, including WooCommerce's built-in Cost of Goods Sold field when you have it enabled.
- Planning grid — set reorder points, default order quantities and suppliers for a whole page of products at once, and edit each product's cost and supplier SKU inline on the same screen. Setting them one product at a time is why inventory plugins stay empty.
- Reorder list — everything at or below its reorder point, with anything already on its way subtracted so you never buy the same thing twice. Snooze a product for two weeks when you do not want to see it.
- Undo a receipt — received 100 when 10 arrived? Reverse it. Stock and the order go back, and the reversal is written into the history rather than hiding the mistake.
- Email the order to your supplier — the products, quantities and prices, sent from your own site.
- Full history — an audit line for every receipt, reversal and adjustment, with the quantity and the stock level before and after; receipts also record the unit cost, adjustments the reason. Deleting an order never destroys it.
- Duplicate an order — next week's order is usually last week's order. Copy any purchase order into a fresh draft: same supplier, same lines, same costs, nothing received.
- Bulk actions on the order list — mark a whole page of orders as ordered, move them back to draft, cancel or delete them in one go, with status tabs that carry a count.
- Export your own records — purchase orders, goods received and every stock movement, as CSV, whenever you want. Your records are yours; nothing is held back to sell you an upgrade.
- CSV import with a dry run — bring cost, supplier, supplier SKU, reorder point and default order quantity in from a spreadsheet. You see exactly what will change — row by row, with the numbers already read the way they will be written — before anything is saved.
- Settings — order numbering, whether receiving updates cost, who is allowed to change stock, and how many orders a page shows.
- Weighted-average costing (instead of last-cost) as stock arrives
- Turn the reorder list into draft purchase orders in one click, grouped by supplier
- A purchasing dashboard: stock value at cost, spend versus the previous period, and a receipts trend chart
- Purchase reports over a period you pick (7, 30, 90, 180 or 365 days): spend by supplier with each supplier's share, receipts over time, and the value still on order
- A full inbound table: everything outstanding per product across every open order on one screen (the free reorder list already subtracts what is on its way, and the free dashboard totals it)
- A printable purchase order to send your supplier (print or save as PDF from your browser)
- Export the spend REPORT as CSV for the period you are looking at (your own records export free, above)
- A purchasing dashboard trend chart and stock value at cost
- Scan barcodes with a phone camera while receiving, where the browser provides the Barcode Detection API: Chrome or Edge on Android, and Chrome on macOS (Windows, Linux and iOS browsers do not offer it today; a USB or Bluetooth scanner works everywhere and is free)
- Email support answered on weekdays by the developer
安装:
- Upload the
purchasedesk-for-woocommercefolder to/wp-content/plugins/. - Activate the plugin through the Plugins menu in WordPress.
- Open PurchaseDesk → Suppliers and add your first supplier.
屏幕截图:
常见问题:
Is this a goods received note (GRN)?
That is exactly what the receiving step is. When a delivery arrives you receive against the purchase order — in full or line by line — and PurchaseDesk records the quantity, the unit cost, who received it and when, then moves the stock. The history keeps every receipt, so the goods received note is a record you can go back to rather than a slip of paper in a drawer.
Does PurchaseDesk calculate landed cost?
Not today, and it is worth being clear about it. PurchaseDesk records the unit cost you actually paid on each purchase order line and writes that through as the product's cost of goods. It does not spread freight, duty, insurance or customs handling across the lines, which is what landed cost means. If your margins depend on landed cost you can enter a unit cost that already includes your own allocation — the field is yours — but the plugin will not do the allocation for you.
Can I use it for vendor management, not just purchasing?
Yes, within reason. Suppliers are first-class records with contact details, lead time and notes, and every order, receipt and adjustment is filed against the vendor it belongs to — so you can see what you buy from whom, how often, and at what price. It is purchasing-side vendor management; it is not a contracts, onboarding or compliance system.
Does this change how WooCommerce stores stock?
No. Stock is written through WooCommerce's own product API, exactly the way the product screen does it, so anything that listens for stock changes keeps working.
Where is the product cost stored?
If WooCommerce's Cost of Goods Sold feature is enabled (WooCommerce → Settings → Advanced → Features), that is the value PurchaseDesk writes. It also mirrors the cost to the meta keys that established cost-of-goods plugins read, so reports elsewhere in your store agree with it.
Can I receive part of an order?
Yes. Receive line by line and in any quantity; the order moves to "partially received" until every line is complete. Receiving the same delivery twice cannot double-count, because each line records how much has already been posted.
Does it work with variable products?
Yes. Add the specific variation rather than the parent, because a variable product does not hold stock of its own — PurchaseDesk asks you for the variation if you pick a parent by mistake. Receipts, adjustments and history record both the parent product and the variation, so reports line up either way.
I already track cost with another plugin. Do I have to migrate?
No. PurchaseDesk reads the cost keys the WooCommerce ecosystem already uses, and prefers WooCommerce core’s own Cost of Goods Sold value when that feature is switched on. Existing costs show up on day one; there is nothing to import.
Can I bring suppliers, costs and reorder points in from a spreadsheet?
Yes. The CSV import covers cost, supplier, supplier SKU, reorder point and default order quantity, and it runs a dry run first: you see row by row exactly what will change, with the numbers already read the way they will be written, before anything is saved.
I received the wrong quantity. Can I undo it?
Yes. Reverse the receipt and both the stock level and the order go back to where they were. The reversal is written into the history as its own line rather than quietly editing the original, so the audit trail still shows what happened.
Does my shop manager need to be an administrator to use it?
No. PurchaseDesk checks the standard WooCommerce capability, so any Shop Manager can work with orders and receipts. A separate setting controls who is allowed to change stock, if you want receiving to be narrower than that.
Can I send the purchase order to my supplier?
Yes. The order — products, quantities and prices — can be emailed to the supplier from your own site. Pro also adds a printable version you can save as a PDF from your browser.
What happens to my data if I delete the plugin?
Deleting PurchaseDesk removes what it created: its tables, its settings and its supplier records. Export first if you want to keep the history — purchase orders, goods received and every stock movement export as CSV for free, at any time. If you have both the free and the paid build on disk, removing one leaves the other’s data alone.
Is this what we call goods inwards?
Yes. Goods inwards, goods receipt, a goods received note (GRN), booking in a delivery — the same job under different names. You raise a purchase order for a supplier, and when the boxes turn up you receive against that order, in full or a few units at a time. Stock goes up, the product cost is updated where the rest of your store can read it, and the receipt is logged with who booked it in, when, and at what price.
更新日志:
- New: a Help & FAQ screen - 33 answers across seven sections, from "what is the shortest path to a useful setup" to what happens to your data if you delete the plugin, plus a support snapshot you can paste straight into a forum post. It contains no site address, no e-mail and no customer or supplier data.
- New: the dashboard now reads your purchase orders FORWARDS, not only backwards. Alongside what is late, it shows what is arriving in the next seven days, the purchase orders still sitting in draft that nobody has sent, which suppliers you are waiting on and how many units they owe you, and a pipeline bar for draft, ordered and part-received. A set-up panel names the products with no reorder point or no supplier and links straight to the grid that fixes them.
- Fixed: typing a variable product's own SKU on a purchase order reported "Product added to the order." and added nothing. It now says to pick a variation, which is what it always meant.
- Fixed: the "no supplier" count treated every variation of a supplied variable product as unsupplied, because the supplier is set on the parent. On a catalogue of variable products the figure was the whole catalogue and could never fall.
- Fixed: the supplier panel's row for orders raised without a supplier opened every open order instead of those two.
- Fixed: the "days late" badge could be a day out, and "4 hours ago" was up to 45 minutes wrong in half-hour and quarter-hour time zones.
- Fixed: opening the dashboard scanned the catalogue for reorder candidates twice instead of once.
- Changed: in the free version the direct-contact page is no longer offered - free support is the WordPress.org forum, which the new Help screen links to. Paid licences keep the in-admin contact form.
- Translations: all seven bundled languages updated for the new screens.
- New: the upgrade screen carries a full Store Suite section - a sample screen per plugin, what it is for, five capabilities, who it suits, its own price and a button to its product page, with the bundle arithmetic beside the purchase box.
- New: PurchaseDesk's own upgrade page gains a purchasing-dashboard preview, a three-step "Upgrading takes a minute" block, and four more questions - including what happens to weighted-average cost if the licence lapses.
- Translations: all seven bundled languages updated for the whole upgrade screen, plus strings that had been English since earlier releases - the review request, the automatic-reordering notices, the reorder-list shortfall line and the "receipt already reversed" message.
- New: Eren Labs Store Suite — the upgrade screen now shows the six-plugin suite and its single-licence bundle.
- New: the plugin accepts a Store Suite bundle licence; one key activates every Eren Labs plugin installed on the site.
- Compatibility: tested up to WooCommerce 11.1.
- Translations: the free package now bundles the Arabic, German, Spanish, French, Italian, Brazilian Portuguese and Turkish catalogs, so the admin screens follow your site language without waiting for translate.wordpress.org.
- New: Pro licensing through Freemius — licence activation, automatic updates for the paid version and the in-admin checkout. The free version bundles the Freemius SDK (opt-in only; see External services) and works exactly as before.
- Fixed: with WooCommerce's Cost of Goods Sold feature on, the product screen showed two cost boxes and saving could wipe or overwrite the cost typed in WooCommerce's own box. PurchaseDesk now defers to the core field and only draws its own when core's is off.
- Now installs on PHP 7.4 and 8.0 (was 8.1 or later); verified with PHPCompatibilityWP.
- Listing: summary and tags now say purchase desk and supplier.
- New: ships in seven languages — Arabic, German, Spanish, French, Italian, Brazilian Portuguese and Turkish.
- Fixed: the CSV import confirms the file was read before you start; the supplier select lists every supplier, not the first 200.
- Improved: the Free vs Pro table meets WCAG AA contrast.
- Fixed: a purchase order was emailed in the language of whoever pressed Send, not the shop's. Two buyers with different profile languages sent the same supplier the same order in two languages. The email now always goes in the shop's language; the messages on screen stay in the buyer's.
- The free and Pro builds can now be installed at the same time without one overwriting the other's constants at file load.
- Declared the WooCommerce versions this plugin is built and tested against, so WooCommerce can tell a merchant whether it fits their install.
- The plugin's home link now opens the PurchaseDesk page instead of the Eren Labs home page.
- Fixed: the stock-movements CSV export produced an empty file. It queried a column the table does not have, so the download contained only its header row.
- Corrected the description of the planning grid, the audit trail, the Pro report period and the phone-camera browser support to match exactly what the plugin does.
- Read only the settings keys the screen owns, one per line, each sanitized with a core WordPress function instead of a helper of our own.
- Sanitize every request value the moment it is read, arrays included, rather than at the point of use.
- Drop load_plugin_textdomain(); WordPress has loaded directory-hosted translations automatically since 4.6.
- First public release: suppliers, purchase orders with catalogue search, bulk actions and one-click duplication, goods receipt in full or a few units at a time, scan-to-receive, receipt reversal, stock adjustments, the planning grid, the reorder list, CSV import with a dry run, cost history, email to supplier, and a dashboard.