StockControls Inventory Operations for WooCommerce

Saved stocktakes, Replenishment and Advanced purchasing have clearly labelled previews with locally bundled screenshots of fictional example data. Opening a preview saves no upgrade intent, sends no store data to StockControls and changes no stock or marketing choices. Optional preview visibility and suggestion preferences are saved for your WordPress account on this store and can be restored in Settings. Choosing a workflow-specific Get Pro action explicitly remembers that workflow locally for up to seven days so you can continue after installing Pro and successfully activating a license. You can clear this reminder. The purchase link includes no store address or workflow details. Demo links open the corresponding isolated example workflow. Pro contains the paid implementation in a separate add-on; Free stock editing, CSV, suppliers, ordinary purchase orders, PDF/print and full or partial receiving remain available.

Yes. Save / manage views stores the current search, stock/category filters and sorting. Up to 10 named views are available per WordPress account and store, with no Pro requirement. A view stores no stock quantities and does not change products.

Select products on the inventory page, enter exact quantities or signed changes and supply a reason. The selection count and proposed quantities help you review preparation; entering a quantity selects its row. Preview first, then explicitly apply. A changed quantity or stock owner invalidates a stale selection rather than overwriting a newer sale. Shared-stock listings cannot appear twice in the same batch.

Use UTF-8, comma-separated values. The column-mapping importer supports up to 200 product rows / 1 MB. The separate Large CSV imports screen supports up to 10,000 rows / 10 MB using the exact template headers: product_id, sku, quantity, delta, reason and optional expected_quantity. Supply at least one identifier and exactly one quantity operation per row. Both identifiers must agree when present. Use a dot for decimals; zero is allowed for quantity. A row reason or default form reason is required. Large imports reject other headers; the smaller importer lets you explicitly map or ignore columns. The downloadable template is separate from inventory export. Any invalid row blocks the preview from being applied. Without expected_quantity, stock changes are detected from preview onward; earlier sales cannot be inferred from an old spreadsheet. With it, the expected stock must match before preview. See README.md for an example.

Upload and validation change no stock. Review the saved rows and explicitly confirm background applying; each slice changes at most 25 rows. Background work uses WordPress scheduling, which depends on site traffic or a host cron runner. Continue manually from the same job if it is delayed. Jobs belong to their original WordPress account and store; the reviewer must retain permission to change stock. Saved rows are not repeated after interruptions. Cancellation stops uncommitted rows and does not undo completed changes. A file with invalid rows cannot be approved; fix the file and upload a new job. Up to 10 unfinished jobs are available per account and store.

Yes. An administrator can open their own completed, finished-with-rejections or safely cancelled job, download any results they need, and choose Review removal. The review verifies the source and row outcomes and shows the records to be removed. A separate confirmation permanently removes only that job’s source chunks, row results and job record. Stock quantities, movement history, products, purchase orders and other imports stay unchanged. Pending, uncertain, changed or unverifiable work is kept. Reviews expire after 15 minutes and are tied to the signed-in session. A minimal hashed removal reference remains to prevent reuse of an old import; no CSV content or row results are stored in it. Downloaded copies and backups require separate removal. There is no automatic cleanup.

Yes. Rows commit independently, up to 25 per click. Results identify saved, pending, retryable and rejected rows. Reopen the same batch after an interruption: saved rows are not repeated. Correct stale or rejected rows in a new preview. Discarding remaining changes does not undo saved changes. Unstarted previews expire after 24 hours. Daily cleanup can remove never-started previews after 30 days without an update, unless a saved stocktake still references them. For a retained stocktake review that has not started applying, return to counting and prepare a fresh review. All started batches, including completed ones, retain their recovery records while the plugin is active.

Yes. Search the current product name, SKU or ID, then narrow by movement source and dates. Names/SKUs describe the current catalog; recorded stock-owner and requested-product IDs stay unchanged. Search includes all matching product identities. Older/Newer pages keep the initial record-ID boundary; refresh latest records to include newer movements. Changes to current names/SKUs can change matches while browsing. If a complete search exceeds the host’s query budget, narrow the filters and retry. For a removed product, clear the name/SKU search and use the separate exact Product ID field. CSV export uses the same filters and captures a new complete database snapshot.

Inventory and history exports are prepared and verified before download. They support up to 1 million rows, 256 MiB and 45 seconds, or the host’s shorter request limit. These are safety ceilings, not a guarantee that every store can export that much in one request. A read error, lost permission or exceeded limit returns an error without a partial CSV; narrow the selected filters and retry. A connection interruption during delivery may still interrupt the download. Inventory keeps the selected sort order and captures product values together. Default thresholds and included category scope use the WordPress settings available when export starts. Inventory export is a report, not the import template. Spreadsheet formula prefixes are neutralized.

Free includes product SKU lookup and immediate manual quantity corrections. Saved stocktakes and scanning into a saved count require the separate Pro add-on. With Pro, create a saved count for 1–200 selected products, enter available-to-sell quantities and review the variances before applying. Exclude goods already allocated to unfulfilled orders, even if they are still on the shelf. Counting does not pause checkout; changed stock must be reviewed again. A keyboard scanner can type an exact SKU to find a product or add one draft unit to a matching Pro count line. Scanning and saving a draft do not change live stock. Camera scanning and barcode-label generation are not included. Pro also supports team assignment, blind counts, recount thresholds and independent approval.

No. StockControls records its own service writes and observes supported WooCommerce stock hooks, including ordinary product updates, order reductions/restorations and refund restocking. Order links and source labels are added when available. Direct database writes, unsupported extension behavior and historical changes before activation are not reconstructed. External observation is best effort: logging failure does not stop checkout, and an admin notice reports incomplete history.

Yes. Inherited variations change the parent's stock pool, and history identifies both products when available. Purchasing uses the actual stock-owning product. Dashboard counts are listings. Fractions require WooCommerce precision support; unsupported fractions are rejected. Stock adjustments support up to six decimals within +/-999999999.

Supplier records, product assignments, editable/cancellable drafts, one supplier and up to 50 product lines per PO, unit costs, shipping/tax amounts, expected dates, PDF/print, CSV, reviewed actual-quantity and full-order receiving, and reasoned amendments/cancellation of outstanding orders. Filter orders by status, overdue/near-term delivery or missing dates. Search product names/SKUs when assigning suppliers or building drafts. Quantity per PO line is greater than zero and at most 1,000,000. Currency/precision are captured from the store. Tax is manually entered; the purchase order is not a tax invoice. Supplier sending, returns and accounting integration are not included.

Development-build POs did not record these financial details. Missing currency/precision and buyer details are initialized from the store during upgrade and labelled. Zero historical cost fields do not establish that the goods were free. Review before sending the document.

Enter the quantity that physically arrived for a product and choose Review delivery, or use Review full receipt only when all outstanding goods have arrived. Check the quantities, then confirm. Reviewing alone changes no stock. For example, receive six of ten ordered units now and leave four outstanding until they arrive. Both manual paths are included in Free.

Reopen the same purchase order and resume its saved receipt. A full-order receipt may have completed some lines before interruption; retrying uses stable tokens and does not add those quantities twice. Finish pending receipts before changing the order. Do not create a replacement receipt or clear database records manually.

Yes. Free can amend an ordered or partly received PO with a reason and a current revision. An amended quantity cannot be less than the amount already received. Cancellation stops outstanding quantities counting as incoming without removing received stock or history. Finish saved pending receipts before editing or cancelling. Supplier returns are not included.

PDF downloads are generated locally with an embedded DejaVu Sans font and support covered Latin, Greek, Cyrillic, Hebrew and Arabic characters, including right-to-left text shaping. Characters outside that font (including many CJK/Indic characters and emoji) return an explicit error instead of being replaced. Use Print / Save as PDF for those documents. Downloads require PHP mbstring, GD and a writable temporary directory; the rest of the plugin and browser print remain available without them. No external document service or font download is used.

HPOS compatibility is declared, and order references use WooCommerce APIs. Test your store’s checkout, refunds and stock workflows on staging with its actual extensions before installation or updates. External stock history is best-effort under simultaneous updates. If a WooCommerce callback quantity cannot be verified against persisted stock, the plugin flags an incomplete-history notice and skips that entry. Simultaneous external changes can also coalesce or look like a no-op without a notice. StockControls writes retain their transactional movement record.

Data stays by default. An administrator can opt into removing the movement log in StockControls > Settings. Temporary batches are removed with the log. If a purchase receipt is pending, a started import, stocktake or bulk change has unfinished rows, or a saved stocktake still references a batch result, deletion is skipped so retained work stays readable and recoverable. Unreadable batch records or a failed stocktake-reference check also preserve the audit history for review. Rebuildable catalog, sales and planning indexes are removed with the log. Supplier, purchasing, saved stocktake and large-import records remain even with that option enabled, as do WooCommerce stock quantities and thresholds. Large-import records include private uploaded source chunks and row outcomes; completion or cancellation does not delete them. Use the separately reviewed finished-import removal action while the plugin is active; its minimal replay-prevention reference remains on uninstall. Temporary batch results have their own cleanup while the plugin is active. Audit history has no automatic purge or UI editing, but database administrators can change it.

Setup & health lets each administrator acknowledge a recorded warning for their account. It changes the reminder display, not stock, history records or missing movements. New warnings still need review.

No. WooCommerce handles its normal low-stock emails. Export a purchase order and send it through your existing supplier process, then mark it ordered. Pro can show local reminders and separately enabled staff email summaries. It does not place supplier orders automatically.

An optional invitation appears only on StockControls Overview, after your account has made a committed stock change on at least five distinct UTC days and 30 days have passed since its first such change. Manual changes, reviewed CSV imports and purchase receipts count; page visits, previews, failed changes, unchanged quantities and replayed requests do not. Choose Review on WordPress, Remind me in 14 days, or No thanks to dismiss permanently for this account and site. No particular rating is requested or rewarded. Review links and invitations remain hidden until WordPress's ordinary plugin-update metadata identifies this exact plugin in the public WordPress.org directory. StockControls does not make an extra request or poll for that check. If current directory metadata is unavailable, it shows no review link. Once available, an optional link also appears in Setup & health and the plugin row. The first-use time, up to five usage dates, reminder date and dismissal are stored only in local user metadata. Updating or deactivating keeps these preferences; uninstall removes them for this site even when stock data is retained.