Email Notice for WP Document Revisions

When enabled a metabox will be added to the Document Admin screen. This can contain two buttons to send emails. One will be for Internal users (although you can filter this capability out) and the other for Document Lists. The Document List define a set of email names and addresses that will be sent the notifications; together with a list of Taxonomy matching rules. Significant information is held in the Document and Document External List Help pulldowns found on the top right hand corner of their Admin screens. Please make use of them to see how to use them and where you can see the data in context. Also additional information is held in the usage documentation

Go to Settings -> General -> "Document Email Settings" section.

In Settings -> Writing -> "Document Email Settings - Notifications" section you can select to send notifications automatically or manually. If it is set to Auto whenever you publish a document notification emails will be sent out automatically for users with access to the document and opted to receive such notifications. In case of Manual you will be provided a "Send/Re-send notification email(s)" button to notify your readers.

In order to receive notification emails users have to go to their profile and check “Notify me by email when a new post is published” checkbox in "Document Email Settings" section (or an admin has to do it for them). It will check that the WordPress User can read the Document before sending a mail, it may be just that you cannot access the document. = I would like the document attached to the email (WordPress user) Even though the user should have access to the document via the front-end, as well, the user can choose to have the document attached to the email (subject to size limitations) by checking "Also send me the document as an attachment by email when a new document is published" checkbox in "Document Email Settings" section (or an admin has to do it for them). = I have a site that requires a log-on but would like to send the External Users a copy of the document attached to the notification email. This is a convenience when the document has public read access, but is necessary if the site requires users to log on to access a document. In Settings -> Writing -> "Document Email Settings - Notifications" section, there is a checkbox to attach the Document to the email. Individual lists can be defined to attach the document or not.

You can customize notification email template (both subject and content) In the content you can use any standard html tags as well on top of the following ones: Details are given in the tags documentation.

Logs of notifications are available at Document Emails -> Internal User Email Log (for WordPress users) or Document Emails -> External User Email Log, where you can view which users were notified about which post and if email sending was successful or not (please note that bounce messages are not processed).

Yes, it does, but in that case each site will have its own log in Document Emails.

Yes, there are a number of these. These are listed and described at filters.md.