Prozence

Prozence turns your WordPress site into your company's digital workplace: a digital business card for every employee, an employee directory with an org chart, a company-wide email signature generator and a small intranet home page with announcements, policies and a company calendar. Everything runs on your own site and domain, in a mobile-friendly app your team can add to their phone's home screen. There are no user, card or time limits, and employees do not need WordPress accounts. Prozence works for a single office or a group of companies, for desk teams and for field, retail or factory staff without a company email address. Digital business cards (virtual business cards)

• A branded card page for every employee at /kartvizit/<name>/, with your logo, colours and fonts.
• QR code for each card: print it, put it on a badge or slide, or write the card link to any NFC card or tag.
• "Save contact" button with a vCard file that works with iPhone and Android contacts in one tap.
• Share buttons for WhatsApp, email and LinkedIn, and a button to copy the card link.
• Two-way contact exchange: visitors can leave their own details on your card ("Leave your details"), and they arrive in your customer list.
• Suggested colleagues on a card, so a visitor can save the whole team at once.
• Meeting booking button that opens your HubSpot meetings link or Google Calendar appointment page on a branded page.
• Out-of-office note on the card while you are on leave, with the colleague who covers for you.
• Cards of people who leave the company are switched off or redirected to a colleague, so no lead is lost.
• Card design panel without code: Classic, Cover, Dark and Minimal themes, photo shapes, corners and colours.
• Card changes (title, phone, leave note) show immediately, even behind page caches.
• Card pages and the app are shown in the visitor's language.

Employee directory, staff profiles and org chart

• Searchable staff directory: search by name, job title, email, company or skill, with one-tap email and call buttons and extension numbers.
• Find the right person by skill: "who knows about this?" searches the expertise tags on profiles.
• Rich employee profiles: photo, about me, skills, languages, education, birthdays and new joiners.
• Organisation chart (org chart) drawn automatically from manager relationships.
• Departments, several office addresses and several companies in one installation (each with its own logo, colours and email domains).
• Who is on leave, until when and who covers for them, in the directory and the calendar.

Email signature generator

• One company signature design applied to every employee automatically, always up to date with their title and phone.
• Table-based HTML with inline styles that works in Gmail, Outlook, Apple Mail, Spark and HubSpot, plus a plain-text version.
• Employee photo, logo, social media links, meeting link and signature banners for campaigns.
• Out-of-office note in the signature with return date and a colleague's contact details.
• Signature labels in nine languages; each employee copies their signature with one click.

Company intranet: home page, announcements, policies and calendar

• App home page (dashboard) with announcements, company policies, the company calendar and important links.
• Pinned and featured announcements, likes, congratulations and read receipts.
• Company calendar with events, birthdays, leave and iCal/ICS subscriptions (for example a public holiday calendar).
• Company links shared by administrators, plus personal links each employee adds and orders.
• Notification centre ("Waiting for you") and one search box across colleagues, customers, companies, announcements, policies and events.
• Browser push notifications and email notifications, which each employee can turn on or off.
• Welcome screen on first sign-in.

Business card scanner and personal customer list (mini CRM)

• Photograph a business card you received, or scan its QR code; the details are read and saved to your customer list.
• AI business card reading with your own Anthropic API key, or with the optional Prozence AI service (free for 30 days: 30 card reads and 10 company enrichments). See "External services".
• Customer list with companies merged without duplicates, the company's logo from its website and optional AI company enrichment (sector, website, address).
• Filters, sorting, saved views, tags and bulk tagging.
• Share a contact with the whole company, a department or chosen colleagues; managers see their team's contacts.
• "Send my card": send your own digital card to a new contact by email, with a reminder, and see when they open it or save your contact.
• Follow-up reminders by email, and job and title change tracking for your contacts.
• Optional sending of scanned contacts to HubSpot CRM.
• CSV export for administrators.

Sign-in, administration and privacy

• Passwordless sign-in with a one-time email code, or Sign in with Google (Google Workspace).
• Staff without a company email can sign in with a personal email address that is used only for sign-in.
• Five-step setup wizard: company details and logo, look and colours, employee sign-in, adding employees, and a final checklist.
• In-app admin panel for people, departments, org chart, links, calendar, design, signatures and permissions.
• Brand and identity: light and dark logos and a branded app icon for the home screen and notifications.
• Usage overview: who has signed in, added the app to their home screen and scanned cards.
• Privacy tools for GDPR and KVKK: data subject requests, data export, consent withdrawal and deletion (including deletion requests forwarded to HubSpot).
• Private upload folders are checked so that they are not publicly readable.

Languages The app, cards and signatures are available in English, German, French, Spanish, Italian, Portuguese, Russian, Azerbaijani and Turkish. Each employee chooses their own language, and card visitors see the card in their language. Prozence Pro (optional paid add-on) Prozence is complete on its own and has no time or user limits. Companies that want a full digital workplace can add the separate, paid Prozence Pro plugin from prozence.com. Pro is not included in this plugin; its modules include:

• HR: leave requests and approvals with PDF leave forms, time and attendance tracking, payslips, onboarding and offboarding checklists.
• Requests and approvals: expenses and advances, purchase requests, IT and facility requests, approvals with two-factor confirmation.
• Office: reception and visitor management, mailroom and parcels, meeting room and parking booking, cafeteria, asset tracking.
• Communication: company wiki with AI answers, surveys and anonymous eNPS pulse surveys, suggestions, chat channels (Slack, Microsoft Teams, Google Chat), weekly digest email.
• Safety: emergency plans, safety check-in ("I am safe") and health and safety reports.
• Sales: shared customer records, events and trade shows, and CRM integrations with HubSpot, Salesforce, Microsoft Dynamics 365, Zoho, Pipedrive, Odoo and Bitrix24.
• Signatures: signature templates and approvals, legal footers, signature analytics, deployment to Microsoft 365 / Exchange and Gmail.
• Identity: Apple Wallet and Google Wallet cards, Microsoft 365 / Entra ID sign-in, SAML single sign-on, SCIM user provisioning, SMS sign-in.
• Apps: Prozence apps for iPhone, iPad and Mac (App Store) and Android (Google Play), with home screen widgets and push notifications.

1.1.5

• New setting (on by default): employees must choose at least one tag when they add a business card. Administrators can turn it off under Management → Customer directory → Sources and tags.
• Share dialog: star the colleagues you share with most often; they appear at the top under "Favourites". Each employee has their own favourites.
• Contact details on a computer: the most used actions (Tag, Share, Remind, …) are shown as buttons on up to two rows; the rest stay in the "More" menu. Phones keep the single menu.
• Security: signing out now also ends that device's session on the server, so a copy of the sign-in cookie taken before signing out no longer works. Sessions on the employee's other devices stay signed in.
• Security: the plugin's private REST responses are sent with "Cache-Control: private, no-store".

1.1.4

• Publishing an announcement returns right away: phone and email notifications are sent after the response, and the button shows "Publishing…" while it works.
• The author of an announcement now also receives its notification.
• Includes all changes of 1.1.3.

1.1.3

• Security: on WordPress multisite networks, Prozence administrator rights are stored per site; an administrator of one site no longer gets rights on another site of the network, and rights can only be granted to members of the site.
• Security: signing out works only from the site's own pages (another website can no longer sign employees out).
• Security: SVG logos are checked with an XML parser before they are converted to images.
• Employees can no longer start their own "out of office" entry in the past or change an entry made by their manager.

1.1.2

• Security: one-time sign-in codes now expire exactly 10 minutes after they are sent; a wrong attempt no longer extends their lifetime.
• Approval lists show an empty state instead of an error when no list is returned.

1.1.1

• Interface translations: wiki access labels in all nine languages.
• No change in features or data for the free plugin; the update is safe.

1.1.0

• Interface translations updated in all nine languages.
• No change in features or data for the free plugin; the update is safe.

1.0.0

• First release on WordPress.org.